- “Replace the garden photos on the home page and under Recent work with the photos I attached, and write a short caption for each.”
- “We're a garden business in Bristol. Rewrite the big statement on the home page and the questions at the bottom for us.”
- “Use dark green and sand as our colours.”
Paying for every garden enquiry
- Fees per enquiry
Lead platforms charge for an enquiry before you know whether it's a hedge trim or a whole new garden.
- Shared enquiries
The same request often goes to several firms, so you pay for the chance to bid.
- Your regulars, their records
Customers who ask you back every spring are stored in the platform's records.
What enquiries and seats cost you
About €3,240 a year, €16,200 over five years.
Example values: change them to yours. Hosting is paid directly to Caffeine from your own account. See the current Host plan options and pricing.
How switching works
- Try the demo
Request a hedge cut from Greenleaf Garden Care as a customer. The form asks for the hedge length, the height and whether both sides can be reached, and a tracking code lets you follow the request. Greenleaf is made up, and the data is sample data.
- Copy the template
On the Caffeine App Market, copy it into your own Caffeine account. Your copy starts with Greenleaf's services, questions and prices in place.
- Put in your prices
Change the hourly rates, call-out fee and quote templates to yours, remove the demo jobs and go live. You pay Caffeine for hosting from your own account; the Host plan options and pricing are on its site.
What's in the demo already
The demo is a garden and landscaping business. Keep what fits and change the rest in the admin, with no code.
- Five services
Garden maintenance, hedge and tree work, new lawns, patios and paths, and planting and garden design.
- Questions that set the price
Garden size in m², how often you should come, hedge length and height, lawn area, seed or turf.
- Quote templates with choices
Seed or ready-to-lay turf, clippings taken away or mulched on site, and irrigation or a robotic mower wire as extras.
- A price book
Hourly rates for a gardener and an apprentice, a call-out fee for the nearby zone, travel per km beyond it, green waste per m³ and a discount for returning customers.
- Regular care
Customers asking for maintenance choose how often: every two weeks, monthly, or spring and autumn.
- Invoices
Record each invoice and whether it's paid. Customers see theirs under their tracking code.
Make the demo your business
Services and prices are settings. For the look of the site, open your copy in Caffeine, describe the change in the chat and attach your photos. For example:
Questions
Can I quote without a site visit?
Often, yes. Each service asks what you need to know, like garden size, hedge length or access, and the answers sit next to your quote. For bigger jobs you can still arrange a visit first.
Can customers choose between options?
Yes. Put alternatives in a quote, like seed or turf, and extras they can tick, like irrigation. The customer sees the total change and accepts online.
Can I hand jobs to my team?
Yes. Assign each job to a gardener and give it a time. The week view shows each person's jobs, and everyone signs in with their own access.
What does it cost to run?
Copying the template is free. You pay Caffeine for hosting from your own account; the current Host plan options and pricing are on its site. You pay nothing per enquiry or per user. Changes you ask for in the Caffeine chat use credits from your Caffeine plan; attaching photos doesn't.
Who owns the customer list?
You do. It builds itself from requests, with each customer's job history, stays in your own copy of the app and exports as a CSV file.
Try it, then copy it
-
Website for trade businesses
On the Caffeine App Market.
Not included yet: email or text notifications, online payment and photo uploads on requests.